Bylaws of ISACA Muscat, OMAN Chapter
Effective: 28/09/2000
(Most recent revision date)
Article I. Name and legal status
Section 1. Name
The name of this non-union, non-profit organization shall be the ISACA Muscat, OMAN Chapter (hereinafter referred to as “Chapter”), a Chapter affiliated with the Information Systems Audit and Control Association (hereinafter referred to as the “Association”)
Section 2. Legal status
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The Chapter shall operate under the sponsorship of the Institute of Banking and Financial Studies (IBFS) Oman. |
Article II. Purpose
The primary purpose of the Chapter is to promote the education of individuals for the improvement and development of their capabilities relating to the auditing of and/or management consulting in the field of IS audit and control. The objectives of the Chapter are:
- To promote the education of, and help expand the knowledge and skills of its members in the interrelated fields of auditing, quality assurance, security, and IS audit and control;
- To encourage a free exchange of IS audit and control, quality assurance., and security techniques, approaches, and problem solving by its members;
- To promote adequate communication to keep members abreast of current events in IS audit and control, quality assurance, and security fields that can be of benefit to them and their employers, and;
- To communicate to management, auditors, universities, and to IS professionals the importance of establishing controls necessary to ensure the effective organization and utilization of IT resources.
Article III. Membership and Dues
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Classifications and Qualifications |
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Active Member - any person interested in the purpose and objectives of the Chapter as stated in Article II shall be eligible for membership in the Chapter, and the Association, subject to rules established by the Association Board. Membership in the Chapter and the Association is co-extensive. Therefore, upon joining the Chapter, a person shall also join the Association, with accompanying rights and responsibilities. Active members in good standing shall be entitled to vote and hold office. |
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Retired Member - any member in good standing, who presents proof of retirement status, subject to rules established by the Association Board. Retired members shall be entitled to vote and hold office at the Chapter level. |
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Student Member - full-time student currently enrolled in a degree program of an accredited college or university, subject to rules established by the Association Board. Proof of enrollment shall be submitted annually. Student members in good standing shall be entitled to vote but shall not be entitled to hold office at the Chapter level. |
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Admissions |
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Potential members shall: |
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Meet the requirements of membership as outlined in Article III, Section 1.
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Complete an Association membership application form.
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Pay required dues to the Chapter and the Association |
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Membership in the Association shall be conferred upon an individual when the Association has received the required Association dues for that individual.
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Dues |
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Chapter dues shall be payable on or before 1 January of each year, in an amount determined by the Chapter Board, plus Association dues. The initial dues shall be for the period 29.09.00 to 31.12.2001 |
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A member whose dues are in arrears for more than 90 (ninety) days shall no longer be deemed a Chapter member in good standing. |
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A member shall forfeit Association membership if dues have not been paid to the Association and to the Chapter as required.
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Article IV. Chapter Meetings
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The regular meetings of the Chapter shall be held once every quarter, unless otherwise ordered by the Chapter Board. |
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The regular meeting in February shall be known as the annual meeting and shall be for the purpose of installing officers, receiving reports of officers and committees, and for any other business that may arise. |
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Special meetings may be called by the President or by the Chapter Board and shall be called upon written request by 1/3 (one third) members. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least 7 (seven) days notice shall be given. |
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1/3 (one third) of the membership shall constitute a quorum at any regular or special meeting. |
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Article V. Chapter Officers
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Chapter Officers |
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The Officers of the Chapter shall be a President, Vice President, Secretary, Treasurer, and immediate Past President. The President of the Chapter shall be a CISA at the time of nomination and during the term of office. All Officers shall be at least 18 years of age. |
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Term of Chapter Office |
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The Officers, except the immediate Past President, shall be elected annually for a term of one year, or until their successors are elected and assume office, or until they resign or are removed from office. The term of office shall begin on March 1, and continue through February 28/29. The first term of office shall be from 29.09.00 to February 28, 2002 |
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No member shall hold more than one Chapter office at a time, and no member shall be eligible to serve more than two consecutive terms in the same Chapter office.
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Duties of Chapter Officers |
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The Chapter Officers shall perform the duties prescribed by these bylaws, and the parliamentary authority adopted by the Chapter. |
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The Chapter President shall: |
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Preside at all meetings of the Chapter and the Board
Appoint all standing committee chairpersons and other committees as authorized by the Chapter Board
Planning of Chapter goals and activities
Organization of Chapter structure
Supervision of budgetary matters
Supervision of certain Treasurer responsibilities
Attendance at Chapter President Council meetings, and the Association’s Leadership Conference
Communication between Chapter and International Headquarters of the Association
Be an ex-officio member of all committees except the Nominating Committee
Perform other duties as pertain to the office of President, or which may be delegated by the Chapter Board |
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The Chapter Vice President shall: |
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Perform the duties of the President in the event of his/her absence or disability
Chair those committees decided by the Board
Assistance with Presidential responsibilities
Liaison between Chapter committees and Chapter Board
Updating of position descriptions and performance standards as needed
Arrangement of financial records audit
Perform other duties as pertain to this office |
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The Chapter Secretary shall: |
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Maintain minutes of all Board and Chapter meetings
Maintain all Chapter records, including attendance records for Board and Chapter meetings
Maintain official documents, including bylaws, charter, incorporate records, insurance records, official membership list (indicating officers, directors and committee chairs), the corporate seal, Chapter reports, and communications and correspondence pertaining to the Chapter
Perform other duties as pertain to this office |
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The Chapter Treasurer shall: |
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Maintain balanced financial records consisting of a general ledger, check book, bank book, Treasurer’s report, financial correspondence, canceled checks, deposit slips and bills outstanding
Be custodian of all Chapter funds
Purchase supplies, including meeting equipment, stationery and office supplies, gifts and awards
Receive all monies and disburse funds only upon the sanction of the Chapter Board, or the Chapter membership
Remit dues to the Association as required
Submit a written report at each regular meeting in a format approved by the Board
Prepare a year-end report for the Association
Maintain inventory record of equipment owned by Chapter
Submit books and records for audit when required
File any and all tax forms required
Assist in the preparation of the budget
Perform other duties as pertain to this office |
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The immediate Past President of the Chapter shall: |
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Serve in an advisory capacity
Perform other duties as pertain to this office |
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Chapter Vacancies |
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If a vacancy should occur in any office, except that of immediate Past President, the vacancy shall be filled by the Chapter Board. |
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If a vacancy occurs in the office of immediate Past President, the vacancy shall remain until filed by routine succession. |
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If a Chapter officer’s membership in the Association shall for any reason terminate, that individual’s position as Chapter officer shall automatically become vacant. |
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Article VI. Nominations and Elections
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Chapter Nominations |
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A Nominating Committee of 3 (three) members shall be selected at a regular meeting in the month of November, a Nominating Committee shall be elected by the membership. |
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The Nominating Committee shall process the candidates’ nominations for offices to be filled at the annual meeting. |
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The Nominating Committee shall report to the membership at the regular meeting in January. Each candidate shall have consented to serve. |
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Nominations from the floor shall not be permitted prior to the election. |
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Chapter Elections |
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Officers shall be elected by secret ballot. |
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In the event there is only one candidate for any office, voting on that office may be by voice. |
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Article VII. Chapter Board of Directors
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Chapter Board of Directors shall consist of the officers, and 4 (four) directors. |
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Duties |
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The Board of Directors shall: |
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Supervise the affairs and conduct the business of the Chapter between business meetings |
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Make recommendations to the membership |
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Be subject to the orders of the membership |
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Meet 4 times per year at a time and place determined by the Chapter Board |
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Perform the duties prescribed in these bylaws and the parliamentary authority adopted by the Chapter |
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Authority |
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The Chapter Board shall have the authority to: |
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Expend funds allotted in the approved budget |
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Authorize non-budgeted expenditures not to exceed 10% (ten percent) of budgeted expenditure without prior approval of the membership |
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| Section 4. |
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Quorum - A majority of the Chapter Board shall constitute a quorum. |
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| Section 5 . |
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Insurance - The Chapter Board shall secure whatever insurance coverage is deemed necessary to meet the needs of the Chapter. |
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Article VIII. Chapter Committees
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There shall be the following standing committees: membership, education, certification, audit, long range planning, bylaws. |
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Duties of standing committees |
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The Membership and Long Range Planning Committee shall promote interest in the Chapter, and in the Association, and conduct an ongoing membership campaign. When requested by the Association, the local Chapter, through its membership committee, shall receive and forward applications for membership to the Association. It shall also recommend goals to the Chapter Board to further the purpose and objectives of the Chapter and the Association. |
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The Education and Certification Committee shall recommend and oversee seminars and programs of professional education. In addition the Committee shall assist the chapter CISA co-ordinator (who shall be a CISA at the time of nomination and during the term of office) in promoting the CISA examination and professional designation locally, and shall provide assistance in planning and conducting chapter’s CISA review course. |
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The audit committee shall complete an annual audit of the records of the Chapter, and report those findings to the Chapter Board. |
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The Bylaws Committee shall review any local Chapter bylaws changes and ensure their compliance with the Association’s bylaws and applicable country requirements. The committee shall then forward all Chapter bylaws changes to the Association, with changes indicated. |
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Article IX. Dissolution
To effect dissolution of the Chapter, these bylaws must be rescinded by a two-thirds (2/3) vote of the chapter membership after 21 (twenty one) days notice has been mailed to each member. In the event of dissolution, the Chapter shall notify the Executive Director of the Association, in writing, indicating the reason(s) for dissolution and shall return the Chapter charter and any other Chapter or Association documents to International Headquarters. All net assets shall go to a welfare, education or civic project designated by the Chapter membership, pursuant to Section 501 (c) (6) of the US Internal Revenue Code, or the appropriate country governing code with the approval of the Association’s International President and Executive Director.
Article X. Parliamentary Authority
The rules contained in the latest edition of Robert’s Rules of Order, Newly Revised, or the appropriate country parliamentary authority, shall be the authority for all matters of procedure for the Chapter not specifically covered by its bylaws. (Note: This article needs to be further reviewed pending finalization of Article 1 Section 2).
Article XI. Amendment of Chapter Bylaws
These bylaws may be amended at any regular meeting by a two-thirds (2/3) vote of the Chapter membership present at the meeting, provided that the amendment has been submitted in writing at the previous regular meeting, or has been mailed to the entire Chapter membership at least ten (10) days prior to the meeting at which it will be considered.
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